Resume / Experience

Professional Summary

I am an Executive Management Assistant with 15+ years of experience supporting C-suite leaders, managing complex operations, and ensuring seamless organizational efficiency in fast-paced corporate environments. I am known for my discretion, reliability, and ability to create structure and clarity at the highest levels of an organization. My background spans financial services, operations management, event planning, human resources, and executive-level administrative support.

Experience

Executive Management Assistant

Verition Fund Management — New York, NY & Miami, FL

June 2022 – Present

  • Provide high-level administrative support to multiple senior executives, including the CFO, CTO, CCO, Global Head Counsel, Global Head of Funding & Liquidity, Head of Infrastructure Strategy, and the Global Head of Innovation & Strategy.
  • Manage complex calendars, email correspondence, global meetings, domestic and international calls, and cross-department coordination.
  • Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, reservations, and travel-related documentation.
  • Oversee Miami office operations: facilities coordination, supply and pantry stocking, vendor communication, conference room scheduling, and planning internal events.
  • Prepare and process detailed expense reports with accuracy.
  • Serve as an authorized signatory for official documents on behalf of senior leadership; ensure secure, precise digital recordkeeping.
  • Handle confidential document execution with the highest discretion.


Executive Assistant to Global Heads

Nomura Securities — New York, NY

June 2018 – June 2022

  • Supported two Global Heads and 45+ team members across Equities and Wholesale Front Office Risk.
  • Managed high-volume calendars, coordinated meetings across multiple time zones, and handled sensitive communication.
  • Organized international and domestic travel, including itineraries, reservations, and compliance with global entry requirements.
  • Processed expense reports, managed internal business unit invoices, and coordinated IT equipment delivery for remote and hybrid employees.
  • Planned client events, departmental gatherings, and holiday functions.
  • Provided confidential personal assistance, including medical appointments, household repairs, gift purchases, insurance documentation, and coordination with personal accountants.


Executive & Personal Assistant to President & General Manager

Nestor Reyes, Inc. — San Juan, PR

April 2013 – February 2018

  • Delivered comprehensive executive and personal support to the President & General Manager.
  • Coordinated travel arrangements, managed calendars, organized meetings, and arranged conference logistics.
  • Planned office events, business luncheons, and catering services.
  • Handled personal matters including scheduling, household repairs, and insurance claims.
  • Served as a liaison between leadership and staff; strengthened communication and productivity across departments.
  • Oversaw office management, supply coordination, equipment servicing, and health insurance requests.
  • Managed Accounts Receivable and maintained strong client relations.


Human Resources / Administrative Assistant

Puerto Rico Daily Sun — San Juan, PR

October 2008 – September 2012

  • Managed HR operations, employee relations, and benefits administration for 81 employees.
  • Processed weekly payroll, maintained sensitive HR records, and ensured compliance with company policies.
  • Supported Accounts Payable and Accounts Receivable, managed invoicing, processed credit card transactions, and prepared department financial statements.
  • Developed and updated HR manuals and internal policies.


Education

B.S. in Information Systems & Computer Programming

EDP University of Puerto Rico — San Juan, PR


Technical Skills

  • Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, OneNote, Outlook)
  • Concur, PeopleSoft, QuickBooks
  • Mac & Windows OS
  • Email marketing
  • Social media management
  • Book formatting
  • Spanish document translation
  • Web design
  • Basic bookkeeping
  • Fluent in Spanish


Core Strengths

  • C-Suite executive support
  • Complex calendar & workflow management
  • Travel coordination (domestic & international)
  • Document execution & confidentiality
  • Office operations & event planning
  • Communication & interpersonal skills
  • Multi-department collaboration
  • Problem-solving & proactive support
  • Adaptability in fast-paced environments